🏈 Keystone Bills Football & Cheer — Board Handbook & Bylaws (Summary)

📖 Mission

The Keystone Bills exist to empower youth through football and cheerleading. We focus on discipline, teamwork, safety, fairness, and community pride.

👥 Membership

• Open to all eligible youth athletes.
• Certification required through Florida Elite and Keystone Bills protocols.
• Families must follow the Code of Conduct and support meetings, fundraisers, and events.

🏛️ Board of Directors

Our leadership team includes:

• President, Vice President, Secretary, Treasurer
• Sponsorship, Football, Cheer, and Athletic Directors
• Registrar, Compliance Officer, Volunteer Coordinator

Board Terms: Two years, elected biennially.
Responsibilities: Oversee operations, finances, compliance, and community engagement.

📅 Meetings

• Monthly Board Meetings (quorum required)
• General Membership Meetings (twice per season)
• Emergency Meetings (as needed)

💵 Financial Management

• All funds managed by the Treasurer.
• Expenditures over $500 require board approval.
• Annual budget set by November 15.
• Independent audits conducted yearly.

📜 Code of Conduct

• Respect for officials, coaches, and volunteers.
• Zero tolerance for bullying, harassment, or profanity.
• Violations may result in warnings, suspension, or expulsion.
• Fighting = immediate expulsion.

✅ Certification & Eligibility

Athletes must be certified before participation, including:

• Age verification
• Medical clearance
• Insurance documentation
• Academic eligibility

🎟️ Game Day Operations

• Teams arrive 60 minutes before kickoff.
• Coaches present rosters, badges, medical forms, and insurance.
• All sideline adults must wear visible badges.
• Unsportsmanlike conduct triggers disciplinary review.

💡 Fundraising & Sponsorship

• All fundraising must be board-approved.
• Sponsors recognized through official channels.
• Donations reconciled weekly.

🤝 Volunteer Policy

• Each family: 4 volunteer hours per season (6 for multi-athlete families).
• Required hydration donation: 1 case of sports drink or 2 cases of water.
• Buyout fee applies if hours/donations aren’t met.
• Families exceeding 8 hours recognized at banquet.

👩‍🏫 Coach & Cheer Director Selection

• Coaches/directors apply each season.
• Must pass background checks and certifications.
• Head Coaches responsible for their staff’s conduct.
• Staff limits: up to 5 assistants per team/squad.
• Mid-season and post-season evaluations determine reappointment.

📎 Appendices

• Game Day Checklist
• Badge Tracker Template
• Disciplinary Flowchart
• Uniform & Equipment Approval Tracker
• Registration Calendar